If you find yourself constantly behind schedule at home or work, it’s time to consider time blocking. Here’s how it works.
More Than Just Scheduling
Creating a schedule in which you spread out your daily to-do list is an excellent start, but it’s not time blocking. To block your time you must schedule designated unplugged chunks of time where all you do is focus on a large priority project or knocking out several smaller projects. During this time you don’t check your email, answer your phone, text your family, or chat on social media. All you do is what is blocked to do.
Blocks Can Be Short
Each block of time should be somewhere between 1 and 3 hours, not too long and not too short. Ideally, schedule it at the time of day you are the most productive. For me, this would be my first task of the day. It may not sound like much, but with the removed digital distractions you are likely to get far more done in a shorter period of time.
You Can Have More Than One Block A Day
Depending on your day and what needs to get done, you may need to schedule more than one time block each day. For example, maybe you spend your first hour at work checking email, making a to-do list, and preparing for the day ahead. Then in the afternoon, you work for 2 hours after lunch on a priority project.
Time blocking is a type of monotasking, a popular alternative to multitasking. In addition to blocking your time—you may need to delegate things that don’t need to be done by you.